Simplicity Contract Coordinator (Redmond, OR) - Front Door Blog by Hayden Homes

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February 23, 2018

Simplicity Contract Coordinator (Redmond, OR)

Simplicity by Hayden Homes is an on-your-land homebuilder that builds high-quality homes using Hayden Homes’ plans. We manage the burden of coordinating and scheduling multiple tasks throughout the homebuilding process for our customers. We deliver our customers’ homes on time and on budget with zero defects. We are passionate about what we do – Building wealth for our Customers, Team Members and the Northwest Economy is WHY Simplicity exists.
Simplicity has a collaborative, team centric, and execution oriented culture. We value strong communication, interpersonal and leadership skills and a work/life balance. If you’re a motivated individual with a strong work ethic who shares our core values and is looking for their next exciting opportunity, we’d love to hear from you.
As a Contract Coordinator, you will be part of the successful sales team.  You will play a pivotal role serving as the check and balance between the time when a sales contract is signed to the delivery of the home.
The successful candidate, will use their interpersonal skills to develop and nurture strong relationships with department co-workers, other departments, and external partners providing support throughout the entire homebuilding process to ensure the successful delivery of each and every home. You must be willing to continually learn, grow and share your knowledge.
As the Contracts Coordinator, you will processes construction contract administration activities, working closely with the sales team while collaborating, communicating and developing strong relationships with internal team members in all departments and customers.
Specifically, you will have the opportunity to:
Track Construction Contracts – Track all construction contracts written by the Simplicity Sales Team.

  • Work directly with the sales team to ensure sales contracts are received and recorded as a sale in the given month tracking monthly reporting and cancelling when necessary.
  • Actively assist and collaborate with the sales team supporting their administrative, system or process questions and needs.
  • Audit the received contractual documents for completeness and accuracy ensuring all checklists items are included and/or addressed by the sales team.
  • Compare data input by the sales team to the accepted construction contract for accuracy to ensure the data matches.
  • Create Customer Addendums needed for contract discrepancies or for clarification purposes prior to contract acceptance.
  • Communicate expectations set with the sales team to ensure efficiencies are met as well as completeness and accuracy holding them accountable when there are missed opportunities.

Maintain the File Management System – Ensure that all paper and electronic filing systems are current.

  • Create and maintain all job folders and filing system for open and closed contracts.
  • Scan and archive closed documents into a secure file management system.
  • Organize and complete documentation of all set up and final paper work in each file to ensure it is completed and state requirements are upheld through the close out of contracts.
  • Collaborate with Support Center Team to maintain best practices for all document filings.

Perform Database Maintenance – Set up of the system communities, lots and model base pricing.

  • Set up new communities in our database system ensuring all pertinent data and information is captured for the community and the teams working in this community.
  • Set up new lots in all communities for our new sales contracts ensuring that there are available lots at all times for the sales agents to use.
  • Set up new model base prices when there are pricing changes and expiring old pricing while maintaining the tracking of these changes.

Required Skills:

  •  Ability to read and understand sales contractual documents and construction terminology.
  • Ability to creatively solve problems and work under time constraints with minimal supervision.
  • Ability to effectively communicate, both orally and in writing, to all levels of technical and non-technical audiences.
  • Ability to work with team members to produce quality work within tight timeframes while managing multiple priorities simultaneously.
  • Exceptional organizational abilities and attention to detail.
  • General knowledge of Microsoft Office One Drive, Excel, PDF, and DocuSign.
  • Keep all work organized and available for team members to reference.
  • Identify and share improvements to our processes and tools.


  • High school diploma or GED required.
  • Bachelor’s degree in construction management, business, or related field preferred.


  • Minimum of two years related construction experience strongly preferred.

The work environment and physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Work Environment:  This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.  The noise level in the work environment is usually moderately quiet in the office.
Approximately 5% annually within local and regional areas.  Employee will use their own vehicle. This job description is a general description of the job.
Physical Demands: This is largely a sedentary role but occasionally is required to reach with arms and use hands and fingers to grab, pull, push, lift and at times will need to stand, crouch, crawl, stoop, and bend.  The employee must occasionally lift and/or move up to 10 pounds or more.
Total Rewards:
Your benefits package from Hayden Homes consists of a comprehensive range of benefits including Healthcare coverage, Health and Dependent Daycare Accounts, Disability protection, Retirements benefits, Paid Time Off, Home Purchase Program, Professional Training and much more.
Compensation: Based on individual, relevant experience.
This job description is a general description of the job.  This description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that this position may perform.
For more information about Simplicity by Hayden Homes, please visit our web site at:
Simplicity by Hayden Homes is an equal opportunity employer.
This position is not open to agencies or 3rd party recruiters. We are unable to provide visa sponsorship at this time.